Essay on Microsoft Office and Human Resources

Essay on Microsoft Office and Human Resources Essay on Microsoft Office and Human Resources Human Resources - City of Auburn, Washington Page 1 of 3 HUMAN RESOURCES Job Opportunities Job Title: Office Assistant - Planning Closing Date/Time: Sat. 10/18/14 11:59 PM Pacific Time Salary: $3,549.82 - $4,343.40 Monthly Job Type: Full-Time Location: City Hall: 25 West Main Street Auburn, Washington Print Job Information | Apply Position Details Benefits Supplemental Questions This is semi-routine clerical work with emphasis on customer service, word processing, spreadsheets, data input, filing, and recordkeeping, in support of the Community Development and Public Works Department. Primary Duties: *Prepares written communications in the form of correspondence, reports, forms, fliers, and manuals; enters and retrieves data; creates spreadsheets, presentations, brochures, graphics, and marketing materials. *Anticipates customer needs and provides high priority to customer service and satisfaction; provides outstanding internal customer support within the department, as well as to other City employees and elected officials. *Creates and maintains department electronic word processing and spreadsheet files, backing up and purging them on a regular basis. *Sets up files; completes files; and retrieves documents from the department’s files and City archives; logs and files warranties related to capital projects. *Enters requisitions and processes purchase orders charged to the department General Fund budget. http://agency.governmentjobs.com/auburn/default.cfm?action=viewJob&jobID=985550&... 10/15/2014 Human Resources - City of Auburn, Washington Page 2 of 3 *Assists in preparation, copying, and distribution of a variety of documents, including Council Committee agendas by mail, e-mail, and fa . Assists in mailings, setup, and logistics for community meetings and open houses. * nitiates and maintains project grant files and reporting documentation. * nitiates and maintains files for professional services contracts. *Performs photocopying and arranges for printing of Community Development materials and documents. Public Works * eceives, date stamps, and distributes mail to the appropriate Community Development Works employees. Public *Processes outgoing mail, including certified mail, mail to be delivered overnight or by courier, and PS. *Efficiently operates printers and supplies; coordinates with vendors for the repair of office machinery, as needed. * rders department office supplies and keeps the supply area stocked and organi ed. *Arranges for City vehicles to be taken to Maintenance and perations for maintenance. *Provides customer service by assisting the public and over the telephone, answering inquiries or referring them to the appropriate staff person. * andles messages and complaints from citi ens in a polite and professional manner; determines the nature of the message or complaint and, if it cannot be resolved by the employee, refers it to the appropriate staff member. *Safely operates office equipment at a high level of e pertise; maintains and updates standardi ed forms on the network hardware. * perates a variety of computer programs including, but not limited to, word processing, spreadsheet and database applications, graphics, mailing lists, and utlook to assist departmental activities. * egular, reliable, and punctual attendance. *Due to internal and e ternal customer service needs, the incumbent must be able to work a fulltime schedule, onsite appropriate City worksites . *Attends meeting during the evening hours and on weekends. *Works effectively under pressure and with frequent interruptions. *Completes work and projects in a thorough and timely manner. * nderstands and follows directions from supervisor, posted work rules and procedures. *Communicates clearly and concisely, both orally and in writing; works courteously and